Key Tracking

Key Inventory

Upload and organize all building keys in one system

Using a simple template, management can upload all keys directly to the platform. Each key entry includes the name, an identifying description, and the key owner if applicable. Once uploaded, the entire key inventory is searchable and visible to authorized staff. Adding new keys or updating existing entries takes seconds.

• Bulk upload keys using a simple template
• Add key name, description, and owner details
• Searchable inventory visible to authorized staff
• Add new keys or update entries at any time
• Full history maintained for every key

Check-Out and Return

Log every key handoff with full accountability

Every time a key is checked out or returned, the transaction is captured. The system records who has the key, when it was taken, and why. Security can verify ID and collect a signature before handing over a key, which is especially useful when giving access to maintenance professionals, contractors, or other staff who do not usually work in the building.

Key Reports

Run reports to identify patterns and maintain compliance

Management can run key reports filtered by date range, key name, or status. Reports reveal which keys are checked out most frequently, how long they are held, and whether any are overdue. Data can be exported in multiple formats and organized by specific parameters.

• Filter reports by date, key name, or status
• Track which keys are checked out most frequently
• Identify overdue keys and follow up
• Export reports in PDF or spreadsheet format
• Use data to refine key management policies